For individual headshots in NYC, most studios charge between $300 and $700 per session. Team pricing works differently and is usually quoted as a package based on headcount rather than individual sessions.

CEOportrait offers fixed corporate packages starting at $499 (CEO Package #1) for one person and $1,499 (Corporate Package #1) for up to 5 people, which keeps budgeting straightforward for teams that need clear numbers for approval.

When comparing headshot quotes, pay attention to how many people are covered, how much shooting time is included, how many retouched images each person receives, and whether usage rights are included or charged separately.

Pro tip: The biggest surprise in headshot pricing is usually licensing. Some studios charge separately for commercial usage rights, which can add up fast. CEOportrait includes unlimited usage rights in every package with no hidden fees, so the price you see is the price you pay.

CEOportrait offers 4 corporate packages built around common team sizes:

• $1,499 for up to 5 people, up to 2 hours
• $1,999 for up to 10 people, up to 3 hours
• $2,999 for up to 30 people, up to 4 hours
• $4,999 for up to 100 people, up to 8 hours

Each package includes professional backdrop and lighting, 1 retouched headshot per person, group and candid shots, on location or in studio, and unlimited usage rights. This package structure works well for corporate clients because you know the total cost upfront and can submit a clean purchase order without back and forth on hourly rates or per person math.

Pro tip: If your team is between sizes, like 12 people, go with the next package up. It gives you breathing room for last minute additions and avoids the rush of squeezing extra people into a smaller time block.

A good corporate headshot package should cover everything in one price so you are not piecing it together from add ons. CEOportrait corporate packages include professional backdrop and lighting, 1 retouched headshot per person, group and candid team shots, unlimited commercial usage rights, and 100% satisfaction guarantee.

Each person selects their preferred image from a proof gallery, and the studio handles all retouching and delivery. If specific team members need additional retouched images beyond the standard one per person, extra selections can be arranged through a custom quote.

Pro tip: The most common misunderstanding in corporate headshot packages is the retouching step. Some studios include retouching but limit it to one round of revisions, while others let you choose from a proof gallery first. CEOportrait sends a download link with your selections so you know exactly what you are getting before final delivery.

Hidden fees in NYC headshot quotes tend to show up in a few predictable places: retouching charges per image, licensing fees for commercial use, rush delivery surcharges, or extra setup time billed on top of the quoted rate.

CEOportrait lists "No hidden fees" and "Unlimited Usage Rights" on every corporate package, so what you see on the pricing page is what you pay. The listed price covers the photographer, assistant, lighting, backdrop, retouching, delivery, and full commercial licensing.

Pro tip: The sneakiest hidden fee in corporate headshots is per image licensing. Some studios quote a low session rate but charge $50 to $150 per image for commercial usage rights. Always ask for the total cost including licensing for every image you plan to use. CEOportrait includes this in the package price.

Yes. CEOportrait corporate packages include on location or in studio shooting as a standard option, not an add on. The team brings portable professional lighting and a clean, consistent backdrop that fits comfortably in a conference room or open office area.

CEOportrait is experienced with NYC building access, freight elevators, and lobby logistics, which saves your office manager a lot of coordination.

Pro tip: Book a room with natural light blocked out and close to power outlets. Windows behind the setup interfere with studio lighting and create inconsistencies between morning and afternoon headshots. A windowless conference room actually produces better, more uniform results.

Yes. CEOportrait is fully insured and provides a Certificate of Insurance (COI) for on location corporate shoots in NYC.

This comes up often because many NYC office buildings require a COI naming the building owner or property manager as additionally insured, vendor compliance paperwork before any equipment enters the building, and freight elevator reservations for lighting and backdrop gear.

Pro tip: Request the COI as soon as you confirm the shoot date, not the week before. Large buildings sometimes need 5 to 10 business days to process vendor paperwork, and last minute COI requests are the number one reason corporate headshot days get delayed. CEOportrait can turn around COI requests quickly if you give them advance notice.

CEOportrait offers a corporate package that covers up to 100 people in a single shooting day of up to 8 hours. For larger organizations, CEOportrait has handled shoots of up to 500 people in one day with additional crew and equipment.

The key to a smooth high volume headshot day is employee flow, not the photographer. Having someone from your team managing the schedule on site and keeping people moving in and out on time can double your throughput.

Pro tip: The bottleneck on big headshot days is almost never the camera. It is people not showing up on time. A shared calendar invite for each employee with their exact time slot and a 15 minute reminder eliminates most no shows and keeps the day on track.

CEOportrait delivers final images in 3 to 5 business days. Same day delivery is also available for urgent deadlines like press releases, website launches, or new hire announcements.

After the shoot, your team receives access to an online proof gallery where each person can view and select their preferred headshot. Once selections are made, retouching and final file delivery are handled in house, which cuts out the delays that happen when studios outsource post production.

Pro tip: If you need headshots for a specific launch date, mention that when you book, not after the shoot. Studios can prioritize (no extra fees) your order if they know the timeline upfront, but it is much harder to rush a delivery that is already in the standard queue.

Professional retouching for corporate headshots should look natural. The goal is to clean up temporary distractions while keeping each person looking like themselves. CEOportrait includes high end retouching in every package.

Standard retouching covers stray hair cleanup, under eye and blemish reduction, and minor wardrobe lint and wrinkle removal. The result should look polished but not artificial, so your team is recognizable when clients meet them in person.

Pro tip: Ask your studio to apply the same retouching style across every employee. If one person gets heavy skin smoothing and another gets minimal touch ups, the final set looks inconsistent on your website. CEOportrait uses a standardized retouching approach across team shoots for exactly this reason.

Consistency requires controlled lighting, repeatable camera settings, and a standardized crop and posing approach for every person. CEOportrait maintains consistency through calibrated equipment and a controlled lighting setup that stays the same throughout the shoot day.

The real consistency test is not the shoot day itself. It is what happens six months later when you hire three new people and need headshots that match the rest of the team. CEOportrait keeps client settings on file so follow up sessions for new hires match the existing team without starting from scratch.

Pro tip: Ask to see full team galleries showing consistent results across many different people, not just one or two highlight reel shots. That tells you whether the studio can deliver uniform quality at scale, which is what your About page actually needs.

Clothing should be clean, pressed, and consistent with your company's level of formality. Solid colors and minimal patterns photograph best. Avoid shiny or reflective fabrics that catch studio lights, and keep the formality level similar across departments so the final set looks cohesive on your website.

CEOportrait provides posing guidance and expression coaching for every participant during the session, which is especially helpful for team members who feel uncomfortable in front of a camera. Full makeup and hair is not included by default but can be arranged if your team needs it. Basic on set items like finishing powder and lint rollers are available at every shoot.

Pro tip: Send a short wardrobe guide to your team at least 3 days before the shoot with 1 or 2 approved outfit directions and a photo example. This prevents the "everyone wore something different" problem that makes your About page look disjointed. CEOportrait will help with wardrobe guidance during the planning stage.

Yes. CEOportrait includes unlimited commercial usage rights with every package, which means your company can use the headshots anywhere without additional fees. That covers your website, team pages, LinkedIn profiles, press releases, marketing materials, presentations, and internal communications.

Pro tip: Make sure your agreement specifically addresses whether employees can use their headshots on personal LinkedIn profiles. This is one of the most common questions from HR teams after a shoot. CEOportrait's unlimited usage rights cover personal and professional use by employees, so there is no gray area.

CEOportrait has two Manhattan locations: the main studio at 307 West 38th Street, New York, NY 10018 in the Garment District and a second location at 114 John Street New York NY 10038 in Downtown. The studio is open 7 days a week, 7am to 10pm.

For most corporate headshot days, booking 1 to 2 weeks ahead gives you enough time to handle planning, approvals, and employee scheduling. CEOportrait recommends the same timeline and can help coordinate logistics during the planning stage.

Pro tip: If your team is split between in studio and on location, schedule the studio session first for your executive team where the environment is fully controlled, then do the larger on location day for the broader team. This gets leadership photos done at the highest quality first, which is usually the priority.

CEOportrait has a 5.0 rating on Trustindex with over 1000 verified reviews, many sourced directly from Google. You can check these independently in under 5 minutes. For corporate client references, CEOportrait has worked with companies including Google, Walmart, American Express, Adobe, Salesforce, and NVIDIA.

If your company already has headshots on the website and you need new photos to match, CEOportrait recommends sharing 3 reference photos during the planning stage so the lighting, background, and framing are locked in before shoot day. They keep client settings on file so future sessions for new hires blend in seamlessly with the existing team.

Pro tip: When checking reviews for any headshot studio, focus on the ones that mention team logistics, scheduling, and turnaround rather than just photo quality. Beautiful photos are expected from a professional studio. Smooth execution on a 500 person shoot day is what separates a good vendor from a great one.

Booking 1 to 2 weeks ahead is a practical baseline for planning, approvals, and employee scheduling. The process with CEOportrait is straightforward: choose and purchase your package, the studio contacts you to discuss details and schedule a date, you come in or they come to you, and final images are delivered in 3 to 5 days through an online gallery.

A solid booking plan should include a finalized headcount, room and building access confirmation for on location shoots, and wardrobe guidance sent to employees ahead of time.

Pro tip: The shoot itself is the easy part. What usually causes problems is the preparation: getting headcount confirmed, wardrobe guidance distributed, and building access arranged. Start those tasks as soon as you book, not the day before. Two weeks of lead time is plenty if you use it.

CEOportrait requires at least 24 hours notice for rescheduling. The first schedule change is free, and each additional change after that is $100. Missed appointments or changes with less than 24 hours notice may be charged at the full reserved amount. Cancellations cannot be made within 24 hours of the appointment time.

For large team shoots, late arrivals shorten the appointment time for that person because the session cannot run over into the next time slot.

Pro tip: Assign an internal coordinator to manage the schedule and send reminders the day before. No show employees are the most common source of unexpected charges on corporate headshot days, and a simple calendar invite with a 15 minute reminder eliminates most of them.